Last updated September 13, 2026
RecruitMax is operated by Optivara LLC, 345 Maple Drive, Suite 310, Beverly Hills, CA 90210-3869 ("RecruitMax," "we," "us," or "our").
These Terms of Service are a binding agreement between you and Optivara LLC covering your use of https://www.recruit-max.com, our Chrome extension, and any related services (the "Services").
By creating an account or using the Services, you agree to these Terms. If you do not agree, do not use the Services.
We may update these Terms. If we make material changes, we will notify you by posting a notice or emailing you. Continuing to use the Services after a change means you accept the revised Terms.
RecruitMax helps high-school athletes pursue college athletic recruiting. The Services let you:
Build an athlete profile with your academic and athletic information
Import information from documents you upload
Search and track college programs
Autofill college recruiting questionnaires using our Chrome extension
Connect Gmail to manage and draft communication with coaches
RecruitMax is a tool, not an agent, advisor, or representative. We do not contact coaches on your behalf without your action, we do not negotiate for you, and we are not affiliated with, endorsed by, or acting for any college, university, athletic program, the NCAA, NAIA, or any other athletic association.
You need an account to use the Services. You sign in with Google; we do not create a separate password for you.
You agree to:
Provide accurate, current, and complete information
Keep your information up to date
Keep your Google account secure, since it controls access to RecruitMax
Accept responsibility for activity under your account
Tell us promptly at info@recruit-max.com if you believe your account has been compromised
One account per person. Accounts may not be shared, sold, or transferred. Accounts created by bots or automated means are not permitted.
You must be at least 13 years old to use RecruitMax. By using the Services, you represent that you are 13 or older.
If you are under 18, you may use the Services only with the permission and involvement of a parent or guardian. By using the Services, you represent that you have that permission.
Parents and guardians: if your athlete is under 18 and using RecruitMax, you may contact us at info@recruit-max.com to review, correct, or delete their information, or to close their account. See our Privacy Policy for what we collect and who receives it.
If we learn that a user is under 13, we will close the account and delete the information associated with it.
You keep ownership of everything you provide — your profile information, uploaded documents, and any other content.
To operate the Services, you grant us a non-exclusive, worldwide, royalty-free licence to store, process, reproduce, and transmit your content solely to provide the Services to you. That includes transmitting your content to the service providers listed in our Privacy Policy, and submitting your profile information to colleges when you use the extension to complete a questionnaire.
This licence exists only to run the product. We do not use your content to advertise, we do not sell it, and we do not license it to anyone else for their own purposes. The licence ends when you delete the content or your account, except where we are required to retain it (see the Privacy Policy).
You are responsible for what you provide. By giving us content, you confirm that you have the right to do so, and that it does not violate anyone else's rights. This includes information about other people — if your profile or an uploaded document includes details about parents, siblings, coaches, or references, you confirm you are permitted to share it.
The extension recognizes college recruiting questionnaires and fills them with information from your RecruitMax profile.
You control every submission. The extension fills the form; you review it and you submit it. Nothing is sent to a college without your action.
When you submit a questionnaire, your information goes to that college and to the recruiting platform it uses. Those are independent organizations that handle your information under their own policies. We do not control what they do with it or how long they keep it. See §5 of our Privacy Policy.
The extension needs broad site permissions to recognize recruiting forms across many college websites. It does not collect your browsing history.
You may uninstall it at any time.
RecruitMax costs $9.99 USD per month, or $99.99 USD per year if you choose annual billing. There is one plan, sold on either cadence. Prices may change, but we will give you notice before a change affects you, and a change never applies to a period you have already paid for.
New accounts get a 30-day free trial, starting when you complete onboarding.
If you have not given us a payment method: your trial ends, your subscription pauses, and you are not charged.
If you gave us a payment method at checkout: at the end of the 30-day trial, your paid subscription begins automatically and your card is charged for the cadence you chose — $9.99 for monthly billing, or $99.99 for annual billing. It renews at that price and cadence until you cancel. We will email you a reminder before the trial ends.
Paid subscriptions renew automatically each month, and your saved payment method is charged, until you cancel. By subscribing with a payment method, you authorize us to charge that method on a recurring basis.
You may cancel at any time in Billing → Manage Subscription → Cancel Subscription, or by emailing info@recruit-max.com. Cancelling stops future charges; your access continues to the end of the period you paid for. We will never require a phone call to cancel.
Payments are processed by Stripe. We do not receive or store your card number. If a payment fails, we may suspend access until it is resolved.
See our Subscription Policy, which is part of these Terms.
You agree not to:
Use the Services for anything unlawful, or to violate anyone's rights
Impersonate anyone, or misrepresent your identity, age, or eligibility
Use the Services on behalf of another athlete without their and their guardian's permission
Scrape, harvest, or extract data from the Services by automated means
Probe or test the security of the Services, or interfere with their operation
Upload malware, or anything designed to disrupt the Services
Reverse engineer the Services or the extension, or attempt to access source code
Resell, sublicense, or commercially exploit the Services
Use the Services to spam coaches or send bulk unsolicited messages
Circumvent usage limits, or create accounts by automated means
We may investigate and take appropriate action, including suspending or terminating your account and reporting conduct to authorities.
RecruitMax helps you find programs, present your information, and communicate with coaches. We do not promise, and cannot promise, that you will be recruited, hear back from a coach, receive an offer, be admitted to any school, or receive a scholarship of any kind.
Those decisions belong entirely to colleges, their coaches, and their admissions offices. They depend on your ability, academics, timing, roster needs, and many things nobody controls.
Nothing on our website, in our marketing, or in the Services is a promise of any recruiting result.
You are also responsible for your own compliance with NCAA, NAIA, state association, and school eligibility rules. We are not an eligibility advisor and nothing in the Services is eligibility advice.
RecruitMax uses artificial intelligence to extract information from documents you upload and to summarize and draft emails.
These features are assistive and their output is not guaranteed to be accurate. AI can misread a document, extract a value incorrectly, or produce a draft that is wrong or inappropriate.
You are responsible for reviewing anything AI produces before you rely on it or send it. Check extracted profile information for accuracy — you are the one representing it to colleges. Read any drafted email before sending it.
Our Privacy Policy explains what is sent to our AI provider and how long they keep it.
The Services — including our software, design, text, graphics, and logos — are owned by Optivara LLC or our licensors and are protected by intellectual property law.
We grant you a limited, revocable, non-exclusive, non-transferable licence to use the Services for their intended purpose. This licence gives you no right to our source code and ends when your access ends.
You may not copy, modify, distribute, sell, or create derivative works from the Services.
You may stop at any time by cancelling your subscription and deleting your account in your settings. Deletion is described in our Privacy Policy.
We may suspend or terminate your account if you breach these Terms, if we are required to by law, or if we reasonably believe your use creates risk or legal exposure for us or another user. Where circumstances allow, we will tell you why.
If we terminate your account without cause, we will refund any unused portion of your current billing period. If we terminate it for breach, we are not obliged to refund.
Sections that by their nature should survive termination will do so, including §5 (the licence, as to content we must retain), §9, §13, §14, and §15.
The Services are provided "as is" and "as available."
To the fullest extent permitted by law, we disclaim all warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
We do not warrant that the Services will be uninterrupted, secure, error-free, or that defects will be corrected; that information in the Services (including college data) is accurate, complete, or current; or that the Services will meet your requirements.
College information in the Services — including coach contacts, rosters, and program details — is gathered from public sources and may be out of date or wrong. Verify anything that matters.
Some jurisdictions do not allow the exclusion of implied warranties, so some of these exclusions may not apply to you.
To the fullest extent permitted by law:
We are not liable for any indirect, incidental, special, consequential, punitive, or exemplary damages, including lost opportunities, lost scholarships, lost data, or lost profits, arising from your use of the Services.
Our total liability for any claim relating to the Services will not exceed the greater of (a) the amount you paid us in the 12 months before the claim, or (b) $100 USD.
Some jurisdictions do not allow these limitations, so they may not apply to you. Nothing in these Terms limits liability that cannot be limited by law, including liability for fraud, or for death or personal injury caused by negligence.
You agree to indemnify and hold harmless Optivara LLC and its officers, directors, employees, and agents from any claim or demand — including reasonable legal fees — arising from your use of the Services, your breach of these Terms, your violation of a third party's rights, or content you provided.
If you are under 18, this obligation rests with your parent or guardian.
These Terms are governed by the laws of the State of California, without regard to conflict-of-laws principles.
Most problems are easier to fix by asking. Before starting formal proceedings, please email us at info@recruit-max.com and give us 30 days to resolve it.
If we cannot resolve a dispute informally, it will be settled by binding arbitration administered by the American Arbitration Association under its Consumer Arbitration Rules. Arbitration will take place in California, in English, before one arbitrator.
Class action waiver. You and RecruitMax agree that disputes will be brought only in an individual capacity, and not as a plaintiff or class member in any class or representative proceeding.
Exceptions. Either party may bring a claim in small-claims court, and either party may seek injunctive relief in court to protect intellectual property.
If the class-action waiver is found unenforceable, the entire arbitration section is void.
Under California Civil Code §1789.3, California residents may contact the Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs in writing at 1625 North Market Blvd., Suite N 112, Sacramento, California 95834, or by telephone at (800) 952-5210.
Entire agreement. These Terms, with our Privacy Policy and Subscription Policy, are the entire agreement between you and us about the Services.
Severability. If any provision is found unenforceable, the rest stays in force.
No waiver. If we do not enforce a provision, that is not a waiver of our right to enforce it later.
Assignment. You may not assign these Terms without our written consent. We may assign them in connection with a merger, acquisition, or sale of assets.
Electronic communications. You consent to receive communications from us electronically, and agree that electronic notices and records satisfy any legal requirement that they be in writing.
Force majeure. We are not liable for failures caused by events beyond our reasonable control.
Optivara LLC
345 Maple Drive, Suite 310
Beverly Hills, CA 90210-3869
United States